For technologists and preceptors

What Clinvero is

Clinvero is where the radiography program keeps its clinical records: student hours, the exams students take part in, and the competencies that get signed off. The program uses it because accreditation requires all of that to be documented and retrievable, and paper folders are neither.

You do not need to learn a system, and you do not need an account to read this page. This one page is everything a technologist needs.

Signing off a competency

When a student is ready to be checked on a procedure, they submit it from their phone. It goes to the program as a pending sign-off. What happens next depends on how your program set you up:

If the program gave you an account (as a clinical instructor), you open Sign-offs in Clinvero and finish it there.
If you do not have an account, the program's clinical instructor or coordinator records the decision. They will ask you what you saw, or use whatever form your program already uses.

Either way, the sign-off shows you the procedure, the date, the patient type and the site — what the student recorded. The decision is three things:

Check that it matches what actually happened.
Mark it passed or failed. A fail needs a short reason.
Add a note if there is anything the program should know.

That is the whole task. A failed competency is not a problem for you to resolve; it goes back to the program and the student tries again.

If the program grades competencies, a pass also asks you to score the program's rubric — usually a handful of criteria such as positioning, technical factors and radiation protection, each scored with one tap. A live score shows as you go. Score what you saw; if the total lands below the program's passing score, you will be told and asked to confirm, or to record a fail, depending on the program's rules. When the instructor records your evaluation for you, they note that it was yours.

Direct, indirect, and repeat

Three words students record mean something specific:

Direct supervision — a qualified technologist was in the room while the student worked.
Indirect supervision — a qualified technologist was available and nearby, but not in the room.
Repeat — an image had to be taken again.

Record what happened. Repeats in particular are tracked for patient dose, not to grade anyone, and a program that sees its real repeat rate can act on it. A program that only sees a flattering one cannot.

When a student is not on your schedule

Nothing breaks and nothing is blocked. Clinvero records the work, flags it as off-schedule, and asks the student or the program to note why — a swapped day, a pulled shift, a schedule change.

You do not need to do anything about it. Never turn a student away from clinical work because of what a system says.

Who to contact

Questions about a student, a schedule, or a sign-off go to the program — the clinical coordinator or the program director, at the contact details the program gave you.

Questions about Clinvero itself can go through Ask a question. You only need an email address.